Typical errors in EU-funded projects and how to fix them

EUfundingMalta expedition included!

Typical errors in EU-funded projects and how to fix them

November 23-25, 2022, Hotel Valentina, St. Julian's, Malta

- Discounted Price (till 9 November 2022): €1,349

- Normal Price (from 10 November 2022): €1,499

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This new, updated seminar sheds light on the most common errors in the ESIF, EMFAF, EAFRD, AMIF, ISF and BMVI, by sharing the latest knowledge and experiences on errors and irregularities, whilst encouraging the application of principles and techniques for their solution. It addresses mitigation measures from all three angles – prevention, detection and correction – in the context of the concurrent closure of 2014-20 Programmes, roll-out of the new Programmes for 2021-27 and execution of the Recovery and Resilience Plans.

Course Highlight

  • Understanding the latest prevalence of errors and irregularities in ESIF, EMFAF, EAFRD, AMIF, ISF and BMVI;
  • Identifying the main causes of eligibility errors and discussing possible solutions;
  • Interpreting the impact of the new risk-based management verifications on the operations of the relevant Authorities and on the error rate;
  • Appreciating the role of simplification in reducing the risk of error;
  • Discussing typical errors in public procurement and what options could contribute to reducing error;
  • Interpreting public procurement errors and applying proportionate corrections, based on accepted standard principles;
  • Understanding how to treat errors during the closure of the 2014-20 Operational Programmes;
  • Reflecting on the relevance and impact of errors in the performance framework.

Venue & Accomodation

TRAINING VENUE

Hotel Valentina, St. Julian’s, Malta

The training course will take place at the Hotel Valentina in St. Julian’s, Malta.

Target Audience

EU institutions, Managing Authorities, First Level of Control Bodies, Intermediate Bodies, Certifying Authorities, Audit Authorities, Central Coordination Bodies, Methodology Departments, Central or Regional Ministries, persons involved in the management control and/or audit of the NextGenerationEU, the national Recovery and Resilience Plans and REPowerEU Plan.

OUR TRAINERS

Delivering knowledge, experience and good feelings!

Trevor Fenech

Head of Institution

Ray Bartolo

Director - Lead Speaker

AGENDA

Our Plan for day 1 - 3

DAY 1

Timeline Plan

Wednesday 23rd November 2022
08:30-09:00
Registration and distribution of training material
09:00-09:30
Introduction – Setting the objectives and expected outcomes
09:30-10:30

Facts and figures on errors and irregularities in EU-funded programmes across the EU – 2022 update An overview of the most common errors and irregularities in Cohesion Policy and other Funds, as reported lately by the various EU institutions, including the European Court of Auditors, the European Commission and the European Anti-Fraud Office (OLAF).

10:30-11:00
Coffee Break
11:00-11:45
Major Error #1: Eligibility of projects & expenditure The first specific theme of the seminar will focus on the most common error found in EU-funded projects. The issue of eligibility of projects and expenditure will be discussed in depth, through various examples, together with possible mitigation measures to reduce the risk.
11:45-12:30

Practical workshop – Addressing eligibility errors in EU-funded projects A workshop will follow, where participants will be presented with a case or series of cases for group discussion and presentation.

12:30-14:00
Lunch
14:00-15:15

The future of Error – Audit and Control Perspectives for 2021-27 (inc. RRF) following the introduction of risk-based controls A detailed account of the new risk-based management verifications will precede our discussion on their implications on the detection of error, irregularities and fraud. Are traditional management verifications at MAs, IBs and certifying bodies being stepped up to structured internal audits?

15:15-15:30
Coffee Break
15:30-16:15

The future of Error – Audit and Control Perspectives for 2021-27 (inc. RRF)  following simplification Rather than detection, Simplified Cost Options and other simplified rules and procedures seek to improve prevention of error. This session discusses the strong inverse correlation between simplification and the error rate.

1615-16:30
Concluding remarks and wrap-up of Day 1

DAY 2

Timeline Plan

Thursday 24th November 2022
08:30-09:00
Welcome coffee
09:00-09:45

Major Error #2: Public Procurement Public procurement errors are a significant contributor to annual error rates. Here we discuss the most common causes and the preventive solutions available.

09:45-10:30

What financial correction should we apply?

An insight on the principles to apply when determining financial corrections to public procurement, drawing on European Commission guidelines.

10:30-11:00
Coffee Break
11:00-12:30

Practical workshop – Proportionate treatment of procurement errors in EU-funded projects Acting on the principles and correction rates discussed in the previous session, a series of cases will be presented to participants for discussion and application of financial correction.

12:30-14:00
Lunch
14:00-15:15

Closure of 2014-20 Programmes – Considerations on the treatment of irregularities in the final year A discussion on eligibility at the impending closure of the 2014-20 programmes in 2024/25,  the treatment of irregularities, amounts recoverable or withdrawn, irrecoverable amounts and the calculation of the final balance.

15:15-15:30

Coffee Break

15:30-16:15

Final discussion: Failure to reach Programme indicators – the other form of error The panel addresses a series of situations having significant implications on the performance framework of a Programme, including serious failures in the achievement of financial and output indicators and non-functional projects.

16:15-16:30
Concluding remarks and wrap-up of Day 2

DAY 3

Timeline Plan

Friday 25th November 2022 - EUfundingMalta Projects Expedition
08:00-08:30
Meeting in front of Hilton Hotel
STOP 1
ERDF 244: Fort St. Elmo Heritage Experience
Discussing
CF 124: Refurbishment of the Valletta Breakwater
STOP 2
ERDF.05.109: Refurbishment of St John’s Co-Cathedral Museum
STOP 3
ERDF 403 – Castille Square – Enriching Valletta’s touristic and cultural offer
STOP 4
ERDF 151 – Saluting Battery – RE.VI.VE – Renewed Visitor Venues
STOP 5
ERDF 183 – Barrakka Lift – Vertical Connection
Discussing
ESF 2.186 – Re-Skilling of Workers for the Local Film Industry
Discussing
ERDF 245 – Fort St. Angelo Heritage Experience
Discussing

ERDF 311 – National Interactive Science Centre

STOP 6
ERDF 104 – Stronger Cottonera Communities
STOP 7
Marsaxlokk for lunch – discussing the Fisheries Funds
Discussing

CF 117 – Improvement of the TEN-T Road Infrastructure (PHASE I)

STOP 8

ERDF 4 – Hagar Qim and Mnajdra Temples Conservation and Interpretation Project

STOP 9

ERDF 39 – Restoration and rehabilitation of Historical Fortifications

18:30-19:00
Returning to Hilton Hotel

Calendar

2022 Training Programme