Sprint Course: Optimising Project Performance in 2021-27

Sprint Course: Optimising Project Performance in 2021-27

15 Feb - 16 Feb 2023, Valletta, Malta

- Discounted Price (till 1 Feb 2023): EUR 1,000 (inclusive of all taxes)

- Normal Price (from 2 Feb 2023): EUR 1,200 (inclusive of all taxes)

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Venue & Accomodation

TRAINING VENUE

Valletta Cluster Design, Valletta, Malta

The first day of the course will be held at the Valletta Cluster Design in our capital city, Valletta. There you can find a number of boutique hotels to accommodate your stay. On the second day of the course we will be going to the Inquistor’s Palace in Birgu to hold the rest of the course there.

Target Audience

Managing Authorities, First Level of Control Bodies, Intermediate Bodies, Certifying Authorities, Audit Authorities, Central Coordination Authorities, Central or Regional Ministries, Finance Officers, Auditors, Methodology Departments, Irregularities officers

OUR TRAINERS

Delivering knowledge, experience and good feelings!

Trevor Fenech

Head of Institution

Ray Bartolo

Director - Lead Speaker

AGENDA

Our Plan for day 1 - 2

DAY 1

Timeline Plan

Wednesday 15th February 2023
08.30-09.00

Registration and distribution of training material

09.00-09.30

Introduction – Overview of the agenda and the objectives

09.30-10.30

Implementing projects: Starting off on the right footing by knowing the typical project management risks

Well done on being awarded the project! Now it is time to plan implementation, considering all that needs to be done – from setting up the project management team, to public procurement, payment processing, horizontal priorities, post-project sustainability and more. Know all the risks and be prepared.

10:30-11:00
Coffee Break
11:00-11:45

Implementing projects: Launching the Public Procurement procedures

Launching public procurement procedures is one of the first steps to be taken. But where do we start from? Shall we proceed with the classical open procedure or can we explore other alternatives? What selection and award criteria do we apply? This session provides an overview of the procedural options available, using several examples of good practice applied in different circumstances.

11:45 -12:30

WORKSHOP: Most common errors in public procurement and their correction

A workshop will follow, where participants will be presented with a case or series of cases for group discussion and presentation.

12:30-13:45

Lunch

13:45-14:30

Implementing projects: Simplified Cost Options explained and why you should trust them.

Shifting from real cost methods of payment control to flat rates, unit costs, lumps sums or any other simplified procedures may be awkward. During the afternoon we will appreciate the value of SCOs and why the European Commission and your Authorities have become so keen on them.

14:30-15:15

WORKSHOP: Avoiding errors in the Claim for Reimbursement for Simplified Cost Options

A practical session in which participants will interpret typical situations encountered during the process of claims for reimbursement from the MA/IB/paying agency.

15:15-15:30

Coffee Break

15:30-16:15

Implementing projects: Critical elements of the Audit Trail

The maintenance of a complete and transparent audit trail is critical to ensure the integrity of the Funds and maximum absorption. Here we list and discuss all the critical elements in record keeping – tendering documents, contracts, amendments to the contracts, invoicing, proof of payment, VAT considerations, permits, microdata from participants, data collection, recording and protection and much more.

16:15-16:30

Concluding remarks and wrap-up of Day 1

19:00

Dinner at Mdina/Rabat

DAY 2

Timeline Plan

Thursday 16th February 2023
08.15-08:30
Meeting near Barrakka Gardens, Valletta
08.45-09.15

Ferry to Birgu

09.30-10.15

Project Quality: Maintaining quality through strong Internal Audit

The concepts of internal audit are well known in various sectors, yet are relatively underutilised in the field of EU-funded projects. This session sheds light on the benefits of having a robust internal audit unit to supervise the quality of project management, performance against key indicators, financial management and value-for-money.

Includes: A brief workshop involving internal audit processes.

10.15-10.45

Coffee Break

10.45-11.30

Project Quality: The implications of the new risk-based management verifications

The concept of risk management will take a prevalent role in the functioning of the internal control systems of MAs and IB. Here we take a closer look at management verifications and the concept of risk management, while we discuss the implications of the new procedure MAs/IBs will use to select operations for verification.

Includes: A brief workshop during which participants will apply risk management principles and techniques into practice.

11.30-12.00

Behind the scenes: How does the Member State receive the money from the EU? Payment Applications and the Accounts in 2021-27

We go “behind-the-scenes” to explain what happens at the IB/MA before applying for reimbursement from the European Commission, how Funds are received and what other important obligations exist.

12.00-12.30

Behind the scenes: The Beneficiary during audits and each project’s relevance to the error rate

Through an auditor’s perspective we look into the role of the Beneficiary during audits and understand how crucial each project is to the success of a Programme.

12:30-13.45

Lunch at the Birgu Waterfront, Vittoriosa

13:45-14.15

Inquistor’s Palace Tour

14.15-14.45

Performance monitoring: Why is data management so important in 2021-27

Data collection and reporting is an essential aspect of the 2021-27 programmes, with real-time data being published on an EU-wide open data platform. We take a brief look into the wider context of data management – how each project contributes to the achievement of output and result indicators in the national Programmes on an EU-scale.

14.45-15.15
Discussion: Communication, Publicity and Horizontal priorities in 2021-27
We close off the seminar with a discussion on the importance of communications, publicity and horizontal priorities during implementation and operations.
15.15-15.30

End of Day 2 and distribution of certificates

16.00

Ferry to Valletta

Calendar

2023 Training Programme

2023 Training Programme