The first day of the course will be held at the Valletta Cluster Design in our capital city, Valletta. There you can find a number of boutique hotels to accommodate your stay. On the second day of the course we will be going to the Inquistor’s Palace in Birgu to hold the rest of the course there.
Managing Authorities, First Level of Control Bodies, Intermediate Bodies, Certifying Authorities, Audit Authorities, Central Coordination Authorities, Central or Regional Ministries, Finance Officers, Auditors, Methodology Departments, Irregularities officers
Delivering knowledge, experience and good feelings!
Our Plan for day 1 - 2
Registration and distribution of training material
Introduction – Overview of the agenda and the objectives
Implementing projects: Starting off on the right footing by knowing the typical project management risks
Well done on being awarded the project! Now it is time to plan implementation, considering all that needs to be done – from setting up the project management team, to public procurement, payment processing, horizontal priorities, post-project sustainability and more. Know all the risks and be prepared.
Implementing projects: Launching the Public Procurement procedures
Launching public procurement procedures is one of the first steps to be taken. But where do we start from? Shall we proceed with the classical open procedure or can we explore other alternatives? What selection and award criteria do we apply? This session provides an overview of the procedural options available, using several examples of good practice applied in different circumstances.
WORKSHOP: Most common errors in public procurement and their correction
A workshop will follow, where participants will be presented with a case or series of cases for group discussion and presentation.
Implementing projects: Simplified Cost Options explained and why you should trust them.
Shifting from real cost methods of payment control to flat rates, unit costs, lumps sums or any other simplified procedures may be awkward. During the afternoon we will appreciate the value of SCOs and why the European Commission and your Authorities have become so keen on them.
WORKSHOP: Avoiding errors in the Claim for Reimbursement for Simplified Cost Options
A practical session in which participants will interpret typical situations encountered during the process of claims for reimbursement from the MA/IB/paying agency.
Implementing projects: Critical elements of the Audit Trail
The maintenance of a complete and transparent audit trail is critical to ensure the integrity of the Funds and maximum absorption. Here we list and discuss all the critical elements in record keeping – tendering documents, contracts, amendments to the contracts, invoicing, proof of payment, VAT considerations, permits, microdata from participants, data collection, recording and protection and much more.
Concluding remarks and wrap-up of Day 1
Dinner at Mdina/Rabat
Ferry to Birgu
Project Quality: Maintaining quality through strong Internal Audit
The concepts of internal audit are well known in various sectors, yet are relatively underutilised in the field of EU-funded projects. This session sheds light on the benefits of having a robust internal audit unit to supervise the quality of project management, performance against key indicators, financial management and value-for-money.
Includes: A brief workshop involving internal audit processes.
Project Quality: The implications of the new risk-based management verifications
The concept of risk management will take a prevalent role in the functioning of the internal control systems of MAs and IB. Here we take a closer look at management verifications and the concept of risk management, while we discuss the implications of the new procedure MAs/IBs will use to select operations for verification.
Includes: A brief workshop during which participants will apply risk management principles and techniques into practice.
Behind the scenes: How does the Member State receive the money from the EU? Payment Applications and the Accounts in 2021-27
We go “behind-the-scenes” to explain what happens at the IB/MA before applying for reimbursement from the European Commission, how Funds are received and what other important obligations exist.
Behind the scenes: The Beneficiary during audits and each project’s relevance to the error rate
Through an auditor’s perspective we look into the role of the Beneficiary during audits and understand how crucial each project is to the success of a Programme.
Lunch at the Birgu Waterfront, Vittoriosa
Inquistor’s Palace Tour
Performance monitoring: Why is data management so important in 2021-27
Data collection and reporting is an essential aspect of the 2021-27 programmes, with real-time data being published on an EU-wide open data platform. We take a brief look into the wider context of data management – how each project contributes to the achievement of output and result indicators in the national Programmes on an EU-scale.
End of Day 2 and distribution of certificates
Ferry to Valletta
2023 Training Programme