Programme Management Toolkit for 2021-27

Programme Management Toolkit for 2021-27

8 May - 12 May 2023, St. Julian’s, Malta

- Discounted Price (till 24 April 2023): EUR 2,500

- Normal Price (from 25 April 2023): EUR 2,900

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Essentials of Programme & Project Management

8 May - 10 May 2023, St. Julian’s, Malta

- Discounted Price (till 24 April 2023): EUR 1,500

- Normal Price (from 25 April 2023): EUR 1,800

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Audits and Verifications of ESIF, EMFAF, AMIF, ISF, BMVI, EAFRD

11-12 May, 2023, St. Julian’s, Malta

- Discounted Price (till 24 April 2023): EUR 1,000

- Normal Price (from 25 April 2023): EUR 1,200

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OUR TRAINERS

Delivering knowledge, experience and good feelings!

Trevor Fenech

Head of Institution

Ray Bartolo

Director - Lead Speaker

AGENDA

Our Plan for day 1 - 5

DAY 1

Timeline Plan

Monday 8th May 2023
08.30-09.00

Registration and distribution of training material

09.00-09.30

Introduction – Setting the objectives and expected outcomes

09.30-10.30
Selection of operations in 2021-27: building on the lessons learnt
As soon as the Programmes are approved, focus shifts to the first calls for project proposals. The first session discusses the challenges Managing Authorities and Intermediate Bodies face in publishing, appraising and selecting projects under the ESIF, EMFAF, AMIF, ISF, BMVI and EAFRD programmes. All whilst considering good practices from the past, including cost-benefit analysis, and use of the new economic appraisal vademecum.
10:30-11:00
Coffee Break
11:00-11:45

Programme implementation: Eligibility of expenditure and gold plating

The issue of eligibility of projects and expenditure will be discussed in depth, through various examples, together with possible mitigation measures to reduce the risk.

11:45 -12:30
WORKSHOP: Addressing eligibility errors in EU-funded projects
A workshop will follow, where participants will be presented with a case or series of cases for group discussion and presentation.
12:30-13:45

Lunch

13:45-14:30
Implementation: The power of simplification
During the afternoon we will appreciate the value of simplification in reducing errors and ‘implementation clutter’. Here we discuss the central principles of simplified cost options, the process to establish them and the off-the-shelf rates made available by the European Commission.
14:30-15:15

WORKSHOP: Applying the principles and Simplified Cost Options available

A practical session in which participants will interpret typical situations and apply the principles and options to simplify implementation, management and control.

15:15-15:30
Coffee Break
15:30-16:15

Financial Instruments 2021-27 and lessons learnt from past FI

An overview of the highlights on financial instruments and the lessons learnt from implementation in the past programming periods

16:15-16:30

Concluding remarks and wrap-up of Day 1

DAY 2

Timeline Plan

Tuesday 9th May 2023
08:30-09:00
Welcome coffee
09:00-10:00
Implementing projects: Launching the Public Procurement procedures
Launching public procurement procedures is one of the first steps to be taken. But where do we start from? Shall we proceed with the classical open procedure or can we explore other alternatives? What selection and award criteria do we apply? This session provides an overview of the procedural options available, using several examples of good practice applied in different circumstances.
10:00-10:30
WORKSHOP: Most common errors in public procurement and their correction
A workshop will follow, where participants will be presented with a case or series of cases for group discussion and presentation.
10:30-10:45
Coffee Break
10:45-11:15
The Accounting function: Payment Applications and the Accounts in 2021-27
An overview of the tasks of the accounting function and its importance in the context of the annual submissions.
11:15-11:45
WORKSHOP: Annual closure of the Accounts
Participants will be presented with different issues at closure of the Accounts and are invited to propose solutions ahead of the annual submission date, taking into account findings from management verifications, audits and other developments.
12:30-14:00
Lunch
14:00-14:45
Performance management: Monitoring, Evaluation & Data management in 2021-27
Annual performance reporting for AMIF, ISF and BMVI and the final report for the rest. Indicators tied exclusively to the performance framework. Real-time data on an open data platform. A mid-term review to allow adjustments to the Programmes mid-way through. This session discusses monitoring, evaluation, data and performance management for ESIF, EMFAF, AMIF/ISF/BMVI, EAFRD and the Recovery and Resilience Facility.
14:45-15:30

WORKSHOP: Data management in ESF

A workshop will follow, where participants will be presented with a case or series of cases for group discussion and presentation.

15:30-15:45

Coffee Break

15:45-16.30

WORKSHOP: Communication, Publicity and Horizontal priorities in 2021-27

A practical session to discuss how the EC is prioritising horizontal principles and promoting publicity for the new programmes, with special mention to the contribution each must make towards the European Green Deal.

16:30
Concluding remarks and wrap-up of Day 2

DAY 3

Timeline Plan

Wednesday 10 May 2023 - EUfundingGozo Projects Expedition
08:00-08:30
Meeting in front of Venue
Discussing
CF 125: Salina Road Project
Discussing
CF 118: Rehabilitation of Maghtab Landfills
STOP 1
CF 198 –Cirkewwa Ferry Terminal
STOP2
ERDF 31 – Upgrading of Zewwieqa Waterfront
STOP 3
ERDF 32 – Ggantija Temples Conservation Project
Discussing
ERDF 24 – Upgrading of Villa Rundle Gardens
Discussing
CF 1.1.0.2 – Restoration and Upgrading of Mgarr-Victoria Link
Discussing
ERDF 142 – Developing a cultural and historical eco-museum
STOP 4
ERDF 246 –Implementing of Cittadella Masterplan
17:30-18:00
Returning to Venue

DAY 4

Timeline Plan

Thursday 11th May 2023
08:30-09:00
Welcome coffee
09:00-09:45
Audit work in 21-27 – Changes in scope of systems audits, audits of operations and audits of accounts
09:45-10:30
The ever-stronger drift towards performance auditing over financial auditing – The Challenges to Audit Authorities
10:30-11:00
Coffee Break
11:00-11:45
Audit findings from the 14-20 programming period – what lessons can be learnt from ECA, EC and national Audit Authorities?
11:45-12:30
WORKSHOP: Considerations for sample selection and projection of error
12:30-14:00
Lunch
14:00-15:15

Internal Auditing: Applying audit principles to management and controls by the MAs, IBs and Beneficiaries

15:15-15:30
Coffee Break
15:30-16:15
Auditing public procurement
16:15-16:30
Concluding remarks and wrap-up of Day 4

DAY 5

Timeline Plan

Friday 12th May 2023
08:30-09:00
Welcome coffee
09:00-09:45
Risk-based management verifications – What is Risk?
09:45-10:30
Risk-based Management Verifications and proportionate controls
How will we verify ESIF, RRF, EAFRD, EMFAF, ISF/AMIF/BMVI projects in 21-27?
10:30-11:00
Coffee Break
11:00-12:00
WORKSHOP: Risk-based Management Verifications and proportionate controls – Verifying ESIF, EAFRD, EMFAF and ISF/AMIF/BMVI projects in 21-27
12:00
Concluding remarks and distribution of certificates

Calendar

2023 Training Programme

2023 Training Programme