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Simplification mid-way through implementation: lessons learnt

October 23-25, 2019, Hilton Malta Hotel

Discounted Price (till 2 October 2019): EUR 1,499

Normal Price (from 3 October 2019): EUR 1,699


Register now

 

Where long-standing rules and procedures accommodate a convenient comfort zone, simplification becomes the ultimate sophistication.  As most of you may agree, we are all eager to hear that EU-funding will be easier for authorities to manage and for beneficiaries to tap into.  But it is not simple to change historic systems of control overnight and convince people that things will not be the same as before.  It is a process which takes time and teaches us as we go along.
Simpler rules for more results and less error has been the recurring theme on EU-funding in the past decade.  And it is an ongoing process, as the new Omnibus Regulation introduced mid-way through the implementation of the 2014-20 period shows.  More is coming in the future, as the proposals for 2021-27 roll out.  These are measures to stop the buck and truly focus on what matters most – results that make the difference in people’s lives.
This course gives a detailed update on the simplification measures at each stage of the programme, from policy to audit, giving interpretations of the changes introduced and their effect on the systems we were used to.  It is based on the experience of the 14-20 programme so far, referring to actual cases from different Member States and discussing what worked and what could have been done better.  Pausing for a moment of reflection mid-way through implementation allows us adjust the perspective and realign systems to our goals.   

 

 

Course Highlights

i. An overview of progress so far on the 14-20 programmes;

ii. Analysing the simplification measures introduced at regulatory, policy-making and programming level, for this programming period and the proposals for 2021-27;

iii. Discussing simplification in the context of data management (incl. e-Cohesion), results and the Performance Framework;

iv. Understanding the simplified cost options available for all ESI funds, as updated by the new Omnibus Regulation;

v. Appreciating the value of new forms of supports, such as financial instruments, in simplifying delivery of the OPs;

vi. Understanding the contribution of the current Public Procurement Directives towards the simplification of project implementation;

vii. Discussing the effect of simplified processes on the daily work of management verifiers, controllers and auditors;

viii. Understanding the role of the annual clearance documents in adding a recurring layer of assurance on the simplified management and control systems, thus reducing error;

ix. Discovering the 80 simplification measures proposed for the 2021-27 multi-annual financial framework.

 

 

Target Audience
Managing Authorities, First Level of Control Bodies, Intermediate Bodies, Certifying Authorities, Audit Authorities, Central Coordination Bodies, Methodology Departments, Central or Regional Ministries, change managers.

 

 

New! One-day EUfundingMalta (SOUTH) expedition included

EU funding - a step forward for Malta's economic development

The ever so popular expedition on EU funded-projects is also included.  The course theme is coupled with visits to important EU-funded projects in a day-long expedition. 

 


Want to know more? 

 
Our Trainers

Ray Bartolo
Head of Institution - Speaker

  • Twelve years of practical experience in the management and control of European Funds
  • Involved in the implementation and closure process of the Maltese 2004-06 Structural and Cohesion Funds Programme
  • Contributed significantly towards the setting up of the financial management and control systems of the ERDF, CF and ESF Operational Programmes for the 2007-2013 Programming Period
  • Responsible for the implementation of the ERDF and CF Operational Programmes for health, transport, education, urban regeneration and technical assistance
  • Served as National Expert and Coordinator on the CEF coordination committee for transport, Environment and the Telecommunications sectors
  • Prepared Procurement Manuals for a number of Maltese Government entities
  • Drafted and evaluated different types of procurement procedures, including concession contracts
  • Provided strategic guidance and project management services to various beneficiaries of EU-Funding
  • Leading role in the design and approval process of Major Projects
  • Delivered several training sessions and seminars on financial, programme management and public procurement to participants coming from MA, CA, AA, IBs, Beneficiaries, and other stakeholders from all around Europe
  • Masters graduate in Public Policy from the University of Malta

 

Trevor Fenech
Director – Speaker

  • Former Senior Manager at the Managing Authority for Structural and Cohesion funds
  • Past experience in ERDF, ESF, CF, EAGGF and FIFG programmes
  • Strongly involved in the design, implementation and monitoring of the management and control systems for the 04-06 and 07-13 financial periods, including eligibility rules, financial reporting to Management, the European Commission and the Monitoring Committee, management verifications, audits, financial corrections, and internal procedures
  • Carried out the closure process of the 04-06 Single Programming Document (SPD)
  • Delivered several presentations in the field of financial management of EU funds to the MA, CA, AA, IBs, Beneficiaries and TAIEX Beneficiaries
  • Engaged in major audit missions carried out by the EC, ECA and OLAF
  • Former nations delegate to the ESF Committee (Treaty of the Functioning of the EU, Art. 163).
  • Providing expert advise to the Maltese Government on PPPs and the conduct of the Competitive Dialogue procedure
  • Managing successfully a number of EU-funded projects
  • Masters graduate in Financial Management and Economics from the University of London

  

Justine Schinas
Senior Advisor – Expedition

  • Worked for the Managing Authority for Structural and Cohesion Fund since 2009
  • Experience on all Cohesion Policy funds being the ERDF, CF and ESF
  • Assisted in the closure of the 2004-2006 programme
  • Provided technical guidance to MA officials with regards to the implementation of EU Funded projects.
  • Carried out numerous verification and physical project checks, identified financial corrections and was involved in the setting up of operating procedures within the MA.
  • Highly involved in an audit missions carried out by the European Commission
  • Participated in Monitoring Committees, delivered presentations/training to stakeholders and MA officials, and participated in research work and compilation of data, particularly with regards to absorption issues.
  • Managed the implementation of large projects with budgets of close to fifty million.
  • Worked on the Technical Assistance (TA) Fund and was tasked with the role of TA Manager whereby she oversaw a team of officers working on this fund.
  • Responsible for a number of procurement procedures within the MA where she issued call for quotations and tenders. She also formed part of numerous evaluation committees.
  • Masters in Business Administration from the University of Malta

 

 
Venue & Accommodation

Training Venue
Hilton Hotel – St. Julian’s

The training course will take place at the Hilton Hotel - Malta, a 5-star luxurious hotel, in St. Julian's. Accommodation can be provided at the Hilton Hotel itself and other hotels in the vicinity.

Please note that we have special corporate prices for our participants with the following list of hotels:

 

Hilton Hotel, Westin Hotel, Intercontinental Hotel, Hotel Valentina, Hotel Argento, Cavalieri Art Hotel & Golden Tulip Vivaldi

 

How to benefit from Hotels’ corporate rates

NB. Always keep This email address is being protected from spambots. You need JavaScript enabled to view it. in copy.


Westin Hotel – send an e-mail to Margaret at This email address is being protected from spambots. You need JavaScript enabled to view it. and refer to EuropeanFunds.info in your e-mail.

Hilton Malta – send an e-mail to Stephanie at This email address is being protected from spambots. You need JavaScript enabled to view it. and refer to EuropeanFunds.info in your e-mail.

Intercontinental Hotel – send an e-mail to Gordon at This email address is being protected from spambots. You need JavaScript enabled to view it. and refer to EuropeanFunds.info in your e-mail.

Valentina Hotel – Log on to www.hotelvalentina.com and enter the EUFUNDS promo code

Hotel Argento – send an e-mail to Fabrizio at This email address is being protected from spambots. You need JavaScript enabled to view it. and refer to EuropeanFunds.info in your e-mail.

Cavalieri Art Hotel – send an e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it. and refer to EuropeanFunds.info in your e-mail.

Golden Tulip Vivaldi – send an e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it. and refer to EuropeanFunds.info in your e-mail. 

 

 
 

Useful Information

St Julians

How to get around

Upon arriving at the Malta International Airport, you can get to St. Julian's by catching a taxi or the public transport system (Bus number X2 which runs from 05550hrs till 2250hrs). Buses are quite frequent to St. Julian's.

If you are staying outside of St. Julian's, reaching the training venue is quite easy. The bus stops just further down the road from the Westin Dragonara Resort, which is only 5 minutes away.

 

Weather?

Weather in Malta

Malta has a typical Mediterranean climate with mild winters and warm to hot summers. The warm season generally starts in Mid-April and ends in September with an average temperature of 20 degrees. Temperatures are between 20 to 30 degrees in July and August.

 

Food?

Local Cuisine

While the island offers a variety of culinary choices, one must not miss the opportunity to try some local, tasty dishes: the Lampuki Pie (fish pie), rabbit stew, Bragioli (beef olives), Kapunata, (Maltese version of ratatouile), and widow's soup. The Gbejniet (sheep or goat's cheese) and Bigilla, a thick pate of broad beans with garlic are an ideal started for your meal.

Don't leave Malta without trying the traditional 'pastizzi'which are flaky parcels filled with ricotta or mushed peas. Some fouvrite dessert delicacies are kannoli and the Helwa tat-Tork.

You should also try out some of our local wines, our local beer and "Kinnie", our local soft drink.

 

 

 


 
Agenda

Day 1 - Wednesday 23rd October 2019

0830-0900
Registration and distribution of training material
0900-0930
Introduction – Setting the objectives and expected outcomes
0930-1030
Is the European Union meeting its EU 2020 targets? We start off by taking account of the progress the EU and the Member States have registered towards the EU2020 targets, drawing on the latest data and reports.
1030-1100
Coffee Break
1100-1145
Simplification #1 - Policy & programming: the partnership agreement, ex-ante conditionalities & the intervention logic The implementation of the 14-20 programme coincides with the programming of the next programme, 2021-27.  We look back at the simplification measures introduced in the current programmin period, analysing their success and discussing the proposals for the future regulatory package and programmes.
1145-1230
Simplification #2 - Policy & programming: the performance framework ESIF 2014-20 is being delivered within the context of a strict performance framework, where priorities are implemented with well-defined objectives in mind.  Through this practical workshop we analyse the framework and its relationship with the Performance Reserve and the programme targets
1230-1400
Lunch
1400-1530
Simplification #3 - Implementation: Simplified Costs Options An intensive workshop exploring all simplified cost options through practical examples to display the different verification procedures to adopt under each, with the latest Omnibus Regulation updates
1530-1600
Coffee Break
1600-1645
Simplification #4 - Implementation: Financial Instruments In this session we explore the application of financial instruments in the ESI Funds, as an alternative to the classical grant-based approaches to project financial support.  Several case studies are presented throughout.
1645-1700
Concluding remarks and wrap-up of Day 1



Day 2 - Thursday 24th October 2019

0830-0900
Welcome coffee
0900-1000
Simplification #5 - The public procurement directives The second day opens with an overview of the principles that underpin the procurement directives and regulations, and a discussion on how the Directives contribute to the simplification of the Programmes.
1000-1030
Simplification #6 - EC guidance note on avoiding the most common errors in Public Procurement This session discusses the most important aspects of the Note which was revised in 2018, with essential guidance on and new examples of procurement cases across the EU.
1030-1100
Coffee Break
1100-1145
Simplification #7 - Verifications & anti-fraud The simplification of verifications and the measures to fight againt fraud is key in the thrust to reduce error rates.  We discuss what can be simplified and the difficulties in doing it.
1145-1230
Simplification #8 - Annual submissions - Accounts, Summary and Management Declaration We discuss how the Accounts, Management Declaration and Annual Summary contribute to simplification.
1230-1400
Lunch
1400-1500
Simplification #9 - ecohesion & data management The electronic exchange of information and documents between beneficiaries and meneging authorities is an essential element of the 14-20 period.  E-cohesion  will be reinforced even further.  We discuss how and place data management into the perspective of the performance framework.
1500-1615
80 Simplification measures in 2021-2027 The proposals for 2021-27 are sustained by the common premise of simplification. We conclude the seminar with an overview of simplification measures being introduced in the next multiannual financial framework.
1615-1630
Concluding remarks and wrap-up of Day 2



Day 3 - Friday 25th October 2019 - EUfundingMalta (SOUTH) Projects Expedition

0800-0830
Meeting in front of Hotel
STOP 1
ERDF 039: Fortifications Interpretation Centre
STOP 2
ERDF.06.9996 - Lower Valletta Regeneration Project
STOP 3
ERDF.05.109: Extension/Refurbishment of St John's Co-Cathedral Museum
STOP 4
ERDF 403 - Castille square project
STOP 5
ERDF 151 - Renewed Saluting Battery (Upper Barrakka)
STOP 6
ERDF 183 - Vertical Connection
Discussing
ESF 2.186 – Re-Skilling of Workers for the Local Film Industry
Discussing
ERDF 245 – Fort St. Angelo Heritage Experience
Discussing
ERDF 311 – National Interactive Science Centre
STOP 7
ERDF 104 - Stronger Cottonera Communities
STOP 8
Fisheries Funds
STOP 9
CF 117 - Improvement of the TEN-T Road (Garibaldi)
STOP 10
ERDF 32 - St Paul Catacombs Conservation Project
STOP 11
ERDF 39 - Restoration and rehabilitation of Mdina Fortifications
1830-1900
Returning to Hotel

 

2019 Training Programme

MALTA || October 23-25 || New! One-day EUfundingMalta (SOUTH) expedition included!


Examining the effects of the simplification measures implemented in the 14-20 programming period, and the lessons learnt for current and future programmes

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2019 Training Programme

Practical and comprehensive courses on EU Funds management and control based on first-hand experience, research and insight. They will expose the important features of the course theme, through practical, real-world examples, in a set-up that facilitates the free exchange of ideas.   {marcoparallaxbground height="300" image="IPH_0148.jpg"}       March 2019 MALTA || March 6-8 || Verifying & Certifying ESIF projects in 2014-2020 (incl sampling) (incl New! One-day EUfundingMalta (NORTH) expedition) Straight-to-the-point facts and methods to improve the verification and certification of ESI-funded projects, based on the latest reports and guidelines.   April 2019 ZAGREB, Croatia || April 1-2 || Managing ESF projects in 2014-2020 This seminar reaches out to all practitioners involved in the European Social Fund, to discuss all the technical matters that make ESF the catalyst for education, employment and social inclusion in the EU.   LJUBLJANA, Slovenia || April 4-5 || Applying, verifying & auditing SCO This course explains all the SCOs available, with practical examples which clearly define the differences between SCOs and the real-cost reimbursement.   May 2019 MALTA || May 6-10 || *FIVE-day* Financial Management Toolkit: OTS checks & public procurement (incl One-day EUfundingGozo expedition) A *five-day* series of workshops and intensive sessions addressing the main features of financial management and control of ESI Funds, with the right blend of theory and practice. THREE-day option - May 6-8: Carrying out administrative and on-the-spot verifications (incl One-day EUfundingGozo expedition) TWO-day option - May 9-10: Focus on: Verifying & auditing Public Procurement   BRUSSELS, Belgium || May 23-24 || Introducing ESI Funds 2021-2027: Fewer, clearer, shorter rules. The proposal for the new Common Provision Regulations for 2021-27 is being discussed. This seminar sheds light on the European Commission’s efforts to simplify EU funding for 2021-2027.   June 2019 MALTA || June 3-7 || *FIVE-day* ERDF & CF projects Toolkit: State Aid, Procurement, Feasibility Studies & CBAs (incl New! One-day EUfundingMalta (SOUTH) expedition) A *five-day* informative seminar which sheds light on the complex subjects of state-aid and public procurement surrounding infrastructural projects.  The application process for major projects, along with revenue generation and cost benefit analyses will also be discussed in detail. THREE-day option - June 3-5: Procurement & State Aid in Infrastructural Projects (incl New! One-day EUfundingMalta (SOUTH) expedition) TWO-day option - June 6-7: Workshop: A step-by-step approach to Feasibility studies & Cost Benefit Analysis ROME, Italy || June 25-26 || Fighting fraud & corruption in EU funded projects This course explores the realities of fraud and corruption in EU-funded projects and looks at the new solutions available in the hands of Member States to combat fraudulent activities.   July 2019 MALTA || July 15-19 || *FIVE-day* Indicators Toolkit: Targets, Performance & Simplification The *five-day* workshop which speaks about anything meaningful to the efficient and effective delivery, monitoring and evaluation of ESI-funded programmes and projects. THREE-day option -July 15-17: Indicators and the Performance Framework (incl New! One-day EUfundingMalta (NORTH) expedition) TWO-day option - July 18-19: Focus on: Achieving indicators through simplification (incl SCOs, Financial Instruments & Performance audits) September 2019 MALTA || September 16-20|| *FIVE-day* Irregularities Toolkit: prevent, detect, correct, audit This *five-day* toolkit deals with anything you need to know on irregularities; from prevention to detection, all the way to treatment of irregularities. It is ideal for EU-funding practitioners across all stakeholders. THREE-day option - September 16-18: Irregularities workshop: how to prevent, detect & treat errors (incl One-day EUfundingGozo Expedition) TWO-day option - September 19-20: Focus on: Measures to reduce irregular expenditure & the auditing perspective October 2019 MALTA || October 23-25 || Simplification mid-way through implementation: lessons learnt (incl New! One-day EUfundingMalta (SOUTH) expedition) Examining the effects of the simplification measures implemented in the 14-20 programming period, and the lessons learnt for current and future programmes.   November 2019 BRATISLAVA, Slovakia || November 25-26 || Financial Corrections workshop: prevent, detect and correct errors A set of workshops designed to instil confidence in the personal interpretation of errors and the application of knowledge and experience to determine fair financial corrections.   BUDAPEST, Hungary || November 28-29 || Verifying & Certifying ESIF projects in 2014-2020 (incl sampling) Straight-to-the-point facts and methods to improve the verification and certification of ESI-funded projects, based on the latest reports and guidelines.   *Dates and destinations are still subject to minor changes For more information about our courses Subscribe to ENews.  

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Project Applications & Studies

At EuropeanFunds.info we understand that EU-funded initiatives are not the most forthright instruments around.  But we also understand the accountability that needs to go along with the use of the European taxpayers’ money.  And that’s what we strive to attain – aligning your brilliant ideas with the basic principles of public spending.     


Business Enhance ERDF Grant Schemes   The Business Enhance Grant Schemes provide non-refundable grants which are financed through the European Regional Development Fund (ERDF).  These are available to private enterprises, namely SMEs.  Under the current Programming Period for 2014-2020, these schemes are being managed and issued by the Measures and Support Division which falls under the remit of the Ministry for European Affairs.  To date six grant schemes have been published which include:  •    SME Consultancy Services Grant Scheme•    E-Commerce Grant Scheme•    SME Diversification and Innovation Grant Scheme•    SME Internationalisation Grant Scheme•    SME Growth Grant Scheme•    Start-up Investment Grant Scheme  For further information on each scheme please click on the relevant schemes listed above.   Our Services At EuropeanFunds.info, we are able to guide you through the whole Grant Scheme application process.  This entails determining your eligibility for the schemes as we will not advise you to apply should you not be eligible for such funding.  Guidance as to which scheme best suits your enterprise will also be provided.  Together with the filling in of the application form/s, all Grant Scheme application forms include an obligatory business plan which related costs may be recovered through the SME Consultancy Services Grant Scheme.   Our directors and advisors have worked in the EU Funding area and previously within the Ministry managing the Grant Schemes for over ten years which benefits our clients as we will provide guidance based on our experience within this field. For further details on the schemes and application process you may contact us on justine@europeanfunds.info to set an obligation-free meeting.
   

Project Applications   EuropeanFunds.info offers full assistance in writing your project proposals, undertaking feasibility studies, filling your application forms, submitting your proposals, negotiating with stakeholders, all the way to signing your hard-earned grant.   We lead you all the way with expert advice built on eight years of experience in the Managing Authority, dealing with all the relevant Authorities involved in the management and control system of European Funds – the European Commission, Certifying Authority, Intermediate Bodies, Audit Authority, Treasury, Department of Contracts, public entities, private and voluntary organisations, local government, unions and civil society.   Contact Us
   

Studies   The European citizen is ready to invest aggressively in our growth and quality of life.  It is only with strong investments in social infrastructure, employment and education that the Union can achieve its long-term objectives linked to the Europe 2020 strategy.  Europe wants to listen to your idea, to make it happen, to make the little change that will make a difference in the lives of its citizens.  But, the public needs data and information.  Project proponents need to present the background details leading to the identification of the need and to clearly explain how the project adds value and in what manner it is consistent with the specific and general objectives of the national and EU strategies.    Equipping your proposal with strong evidence So, in plain terms, intuition and a strong faith in your project are not enough! EuropeanFunds.info can help.  We take you that step further by collecting the data you need, analysing it, and giving you the hard evidence that will support your proposal for European funds.  We carry out feasibility studies and cost-benefit analyses in all sectors, drawing upon its vast experience in the evaluation of project proposals when engaged in the managing authority, but also on the strong network of business partners.  We understand how public authorities analyse proposals and we know what buttons to push.  So trust that we will do just that.   Measuring performance And do you want to measure the effectiveness of your project mid-way or at the end of it? EuropeanFunds.info performs evaluation studies at all stages of the project lifecycle, giving you and the funding bodies the means to gauge the project’s performance.     Contact Us
         

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Project Management Successful EU-funded projects bring together bright ideas, smart management and exceptional results with the utmost attention to accountability and transparency.  Whoever has managed projects in the past knows that funds are subject to tight scrutiny by the Commission, national authorities and auditors.  And rightly so.  The European Court of Auditors, year after year, reports shortcomings in public procurement and financial expenditure, often leading to the recovery of funds from Beneficiaries.  Neither the Commission nor Member States want to waste invaluable financial resources in non-compliant activities.    We believe in your ideas! So the instructions are clear.  Your project ideas are very welcome, but sound financial and performance management are essential for long-term success.  We’ve been on the other side of the fence, so we know what quality is expected of project management and administration.  At EuropeanFunds.info we understand your frustrations in dealing with the necessary administrative work which comes along with EU-funded projects.  Your ideas and technical capabilities should not get entangled in undesirable paperwork and financial corrections.  And we also know that your day, like ours, is only 24 hours long.  So we will let you concentrate on the deliverables that matter and leave the rest to us.   You look after what really counts; we take care of the distractions.     Contact Us
   

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About Us

The European Union wants results.  EuropeanFunds.info is just about them.

We provide training and other optimal solutions on the back of experience gained in the management of the 2004-2006, 2007-2013 and 2014-2020 EU funded programmes at the Managing Authority of Malta. Our experts were directly involved in operational programme development, final programme closure reporting and (pretty much) anything in between!

2014-2020 is about performance.  Indeed, we are here to share our knowledge on EU funding and help you perform.

Our Team

Ray Bartolo

Ray Bartolo is Director and Lead Consultant at EuropeanFunds.info.

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Trevor Fenech

Trevor Fenech is Director and Lead Consultant at EuropeanFunds.info.

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Justine Schinas

Justine Schinas is a Senior Advisor and Speaker at EuropeanFunds.info.

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About Malta

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Whether on business or vacation, Malta offers a rich concentration of natural beauty, cultural legacy, vibrant entertainment, friendly faces and top-end facilities.   The country stretches just over 300km2, covering the three main inhabited islands, with the largest – Malta – lying to the south of the smaller islands of Gozo and Comino.  The population is 418,000 and the official languages are Maltese and English.  The capital city is Valletta.

The wealth of historical sites (including nine UNESCO World Heritage Sites), cultural activities, its warm climate, recreational areas, beaches, and architectural diversity, make Malta a popular tourist destination.  It also offers a stable political, economic and industrial environment, hosting thousands of local and international companies in different sectors, mainly tourism, financial services, IT, manufacturing and retail.  EU membership and the adoption of the euro currency have enhanced Malta’s accessibility and attractiveness as an international business hub in the centre of the Mediterranean region.

For more information about Malta, visit www.visitmalta.com.

Malta and European Funds

Malta joined the European Union on 1st May 2004.  Since 2000, the Government of Malta has been actively participating in EU-funded programmes under shared management with the European Commission.  Malta has received in excess of €1bn from the EU under the various initiatives undertaken so far, both pre- and post-accession, including Pre-Accession Funds and the Transition Facility (inc. TAIEX), the Structural Funds Programme 2004-06 (ERDF, ESF, EAGGF, FIFG) and the Cohesion Fund 2004-06, Cohesion Policy 2007-13 (ERDF, CF, ESF), the Rural Development and Agriculture funds (EAGF/EAFRD), The European Fisheries Fund (EFF), Framework Programme on Solidarity and management of Migration funds 2007-2013 and the Lifelong Learning and Youth-in-Action Programmes,

Another €882m are allocated to Malta under the 2014-2020 Multi-annual Financial Framework (Cohesion Policy, Common Agricultural Policy and European Maritime and Fisheries Fund. Source: ec.europa.eu).

Contact Us

Use the contact form below to send us email

You can also contact us at:

Address: ef.Info Ltd.
Level 2, Palazzo Ca' Brugnera,
Valley Road, BKR 9024, Birkirkara,
Malta, Europe.

Contact Nos:

+356 99457484, +356 99203328

Email:

contact@europeanfunds.info